Submitting your two weeks' notice can feel nerve-wracking, but doing it correctly is crucial for maintaining a positive professional reputation. This guide provides a guaranteed way to write a two weeks' notice that's both professional and effective. We'll cover everything you need to know, ensuring a smooth transition out of your current role.
The Essential Elements of a Perfect Two Weeks' Notice
A well-crafted two weeks' notice includes several key components:
1. Formal Salutation:
Start with a formal salutation, addressing your immediate supervisor by name. For example:
- "Dear [Supervisor's Name],"
Avoid informal greetings like "Hi [Supervisor's Name]" or "Hey [Supervisor's Name]". Maintain professionalism throughout the entire letter.
2. Clear Resignation Statement:
Clearly state your intention to resign from your position. Be direct and concise. For instance:
- "Please accept this letter as formal notification that I am resigning from my position as [Your Position] at [Company Name], effective two weeks from today, [Date]."
This leaves no room for ambiguity about your decision and the effective date.
3. Expression of Gratitude (Optional but Recommended):
Including a brief expression of gratitude demonstrates professionalism and leaves a positive lasting impression. You could say something like:
- "I appreciate the opportunities I've been given during my time at [Company Name]." or
- "I've enjoyed my time working with the team at [Company Name], and I've learned a great deal."
Keep it concise and sincere.
4. Offer to Assist with the Transition:
Showing your willingness to assist with the transition demonstrates your commitment to the company, even as you leave. You can offer to:
- "I am happy to assist in any way possible to ensure a smooth transition during my remaining two weeks."
This proactive approach showcases your professionalism and dedication.
5. Contact Information:
Provide your contact information for future correspondence. This might be your personal email address and/or phone number.
6. Formal Closing:
Conclude with a formal closing such as:
- "Sincerely," or "Respectfully,"
Followed by your typed name.
Sample Two Weeks' Notice:
Here's an example incorporating all the elements mentioned above:
Dear [Supervisor's Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Position] at [Company Name], effective two weeks from today, [Date].
I appreciate the opportunities I've been given during my time at [Company Name] and have enjoyed working with the team. I've learned a great deal and value the experience.
I am happy to assist in any way possible to ensure a smooth transition during my remaining two weeks.
You can reach me at [Your Email Address] or [Your Phone Number].
Sincerely,
[Your Typed Name]
Beyond the Basics: Addressing Specific Situations
While the above provides a solid framework, some situations might require additional considerations:
Moving to a New Job:
You don't need to explicitly mention your next job. Simply state your resignation and offer to assist with the transition.
Leaving Due to Negative Circumstances:
Maintain professionalism even in difficult situations. Keep your letter concise, factual, and focused on your resignation. Avoid negativity or complaints.
Leaving for Personal Reasons:
You are not obligated to disclose personal reasons. A simple statement of resignation is sufficient.
Off-Page SEO and Spreading the Word
While crafting the perfect two weeks' notice is key (on-page SEO!), remember that building your professional reputation is important off-page SEO. Networking, maintaining positive relationships with colleagues, and building a strong online presence can all contribute to long-term career success. Remember, your reputation precedes you.
